Manish's – Thoughts and Learnings

In our fast-paced corporate environment, where deliverables, deadlines, and planning dominate the calendar, we often forget one simple truth: Time is our most valuable asset.

If you want to boost productivity and earn professional respect, it starts with one non-negotiable rule: Start and End Your Meetings ON TIME.

The Cost of Lateness is Not Just Time

When a meeting starts five minutes late, or runs 10 minutes over, it’s not a small glitch; it’s a massive productivity leak.

• A 10-person team waiting 5 minutes = 50 minutes of collective lost productivity.
• A meeting running over means attendees are stressed, distracted, and late for their next commitment, creating a ripple effect of delays across the office.

Starting on time demonstrates profound respect for the prompt attendees and establishes a culture of discipline. Running over, however, suggests the time of the people who were courteous enough to be ready is less important than the current discussion.

The Japanese Golden Rule: 5-Minute Prior Action (５分前行動)

In Japan, being “on time” is considered late. They operate by the principle of “5-Minute Prior Action” (Go-fun mae Kōdō).

This isn’t about rushing, it’s about respect and reliability,

True punctuality means you are prepared, seated, and ready to commence the meeting at least 5 minutes before the scheduled start.

This buffer ensures that the group can launch into the agenda instantly, maintaining Wa (harmony) and avoiding any last-minute scramble or disruption. Adopting this mindset transforms punctuality from a logistical chore into a moral obligation, a direct signal of your reliability and professionalism.

Fostering Focused & Fierce Discussions

A strict time limit is your best friend for better outcomes.

Knowing there is a firm end time forces both the facilitator and attendees to be focused, succinct, and efficient.

• You cut the unnecessary tangents.
• You prioritize high-value agenda items.
• You conclude with concrete action items, rather than vague promises.

Punctuality is not just a polite gesture; it’s a non-negotiable foundation for organizational effectiveness. As a leader, set the precedent – Start at the scheduled time, end precisely at the finish time, and hold yourself and your team accountable to the clock.

What is your company’s policy on meeting punctuality? Share your best tips below!

#Meetings #Productivity #CorporateCulture #Leadership